DARKHORSE HALL & THE CLUB ROOM

Arvon Block Events

Available Room Rentals

Menus and Pre-orders

In all of our event rooms, parties of 20 and under can order off the restaurant menu. Parties over 20 people are required to order off the banquet menu which can be viewed above. Outside food and beverages are not authorized except for pre-approved desserts.

We require pre-orders and a single payment for groups of over 20 people.

Deposit and Payment

A deposit is due at time of signing. The deposit amount will be identified in the contract and will be specific for your event. To guarantee payment, it is necessary that we acquire a check or major credit card number with expiration date and authorized signature prior to your arrival. Full payment is required at the end of the event except for pre-arranged Celtic Cowboy House Accounts which will be invoiced.

Bar Service

If alcohol will be served at parties in the Darkhorse Hall with 20 or more people, we require a bartender to ensure there are no impacts to service. There is no charge for the first two hours, each additional hour is $25 per hour.

If alcohol will be served in The Club Room, you will need to notify the event coordinator in advance so that we can ensure timely service and sufficient staffing.

For events in The Club Room that request alcoholic beverage service, the type of service offered by our staff will be dependent on the total number of expected guests, the event timeline, the type of food service selected and estimated number of guests who will be consuming alcoholic beverages. When the event coordinator or restaurant manager deems it necessary, a basic bar will be set-up in the Wine Snug which will include standard well drinks and mixers, canned and bottled beer and wine by the bottle. In these instances, a specialty drink or liquor request can be made in advance and the bar manager will determine the availability.

Service Charge

All Food & Beverage Prices are subject to a 15% Service Charge when utilizing the pre-set banquet menu. Events utilizing the restaurant menu are subject to a 25% service charge.

Event Space Accomdations

Tables and Room Set-Up

The Club Room is pre-set with two large rectangular tables that seat 12 people each, it also has a picnic-style table that seats 4 and a bar with 5 stools. There is a couch and 2 lounge chairs in front of the fireplace.

The Dark Horse Hall can be set-up in a variety of ways, i.e. Theater style, classroom style, boardroom style, banquet style, standing reception. We have round (seat up to 8), rectangular tables (seat up to 6) and standing bar height tables. We do provide white tablecloths but do not provide centerpieces.

Cancellation

Cancellations made within 14 days prior to the event will forfeit the entire amount of the deposit.
Elective cancellations made within 48 hours of the event will be charged 25% of the full contract amount.

Event Space Rental Information

Short Notice Events

We will try to satisfy our customers request for events on short notice (14 days or less prior to event). Our ability to execute short notice events depends on room availability, and our ability to schedule labor and order food to meet your needs. Events scheduled and contracted within 14 days of the event date will be subject to an additional 5% on the full contract amount, and a non-refundable deposit of $50. Events scheduled and contracted within 7 days of the event date will be subject to an additional 10% on the full contract amount and a non-refundable deposit of $100. We will commit to performance of a contract within 48 hours of accepting the non-refundable deposit.

Pharmaceutical Events

Pharmaceutical events can be held in The Club Room (events with 20 or fewer facing AV screen) or the Darkhorse Hall (events with over 20 people facing AV screen). Both rooms have four walls and a door. A limited all-inclusive $65 per person menu is required for pharmaceutical events. Meal options will consist of an appetizer selection, salad, entrée, dessert, two alcoholic beverages subject to pharmaceutical company & third-party guidelines, and 20% gratuity. When exact final guest counts are not able to be provided, the final guest count must not be a range that is greater than 4 people, i.e. 16-20 people. If less than the lowest number in the range shown for the event, the event will be charged for the minimum number of guaranteed meals. If the event attendance exceeds the maximum number provided for the event, there will be a $10 per person surcharge added for each additional meal. A la carte options are not available for pharmaceutical events. Special menus can be requested with two weeks advance notice. A specific pharmaceutical contract is required. Please see our standard pharmaceutical contract for informational purposes only. A specific event contract will be sent by the event coordinator for each event.

Contact Us

If you'd prefer to call, please contact us at (406) 217-3737